Invoice Template

Whether you’re a freelancer, eCommerce business or a brick-and-mortar retailer, today’s marketplace increasingly competitive. Attracting and retaining clients and customers is big business. Businesses of all-sizes need to look for ways to save time and money. Increasing productivity and convenience for their customers is paramount. Therefore, the advantages of using an online invoicing template becomes key to scaling your billing models.

Unfortunately, paper-based invoices like Microsoft office and creating invoices on Excel aren’t the most efficient. An online invoicing template or software is the way to go. So many businesses are resistant to move to online invoicing, even if it could save their business.

1. It’s fast and simple.
With online invoice template software, all client information is saved in the cloud. The client’s name and address, payment terms, and preferred payment method are saved and protected. All you have to do is log into your account, select the client you want to invoice. You input the amount of hours or products you provided. Select a due date, click send and the invoice arrives electronically to the client. Only a minute or two to complete. In short, online invoicing not only speeds up the entire payment process, it’s also incredibly user-friendly. You can get your account set-up and start billing clients in a matter of minutes with minimal training.


2. Invoicing Automation.
Probably the greatest advantage that online invoice template software has is automation. This means that you can set-up recurring payments for long-term clients. You can establish a subscription-based business model. The automation system sends follow-ups and payment reminders for upcoming and past-due invoices. Automating these tasks saves you a ton of time and money and you can focus on growing your business.

3. Deal with many currencies and languages from any corner of the world
A freelancer in the UK can bill their client in China. A customer in Kenya can order a t-shirt from a company in Canada. Because of this, cloud-based invoice template platforms are allowing users to select their preferred currency and language. This allow both you and your clients or customers choices that were not possible before. Cloud invoicing and payments makes your competitive edge much more convenient.


4. Instant delivery = faster payments.
It takes a matter of seconds to send invoices online and they’re even faster if you use recurring billing. No longer will you be waiting weeks for a client to receive, review, and return an invoice via hotmail. Your invoices are sent instantly. Invoices sent faster and faster means compensation is also received faster and faster. You do not have to deal with paper based invoice templates that you probably will never find again.

5. Be professional, use online invoice template automation software
Online invoicing gives your business a more modern and professional look and feel. It provides an image and an impression on your clients and customers that matches your services you are providing. This may not seem like a big issue for you, but it’s certainly will leave a good impression to your clients.

Sending invoices can be an exciting time because it means cash in your bank account. Yet and still, if you’re a freelancer, you know that doing admin work like sending invoices means more unpaid time on your end and using paper based invoice templates makes the work even worse. Depending on how many clients you have and what your workload is like, you could spend a significant amount of time sending invoices each month. Here’s how you can cut that time in half and for sure receive payments faster. Would you rather spending your time using paper based invoice templates you probably will never find again vs smooth online invoice template software with full automation?


Use Invoicing Software
Invoicing software is a MUST if you’re going to run a professional business whether it’s full time or part-time. When you’re self-employed and you want to organize and keep record of all the money you have coming in. Most freelancers don’t know about invoicing software and they usually opt for free invoice generator templates each time they invoice their clients. Other uses PayPal invoices and after a while discover PayPal fees goes higher and higher. When you switch to an invoicing software, you will never look back.

Custom Invoice Templates
Once you start using online free invoicing software, you can create custom templates for your business and even create recurring invoices if you have a long-term contract with a client. That way, you won’t have to continually set up invoices and you can just duplicate ready-made templates to send out out either quickly. Even if you have 20 clients and 10 of which you can create recurring invoices for, it will save you some time in the long run and you will look professional in the eyes of your clients.

Automate Late Payment Reminders
No one likes getting paid late, but freelancers experience late payments more than often compared to regular businesses. If you hate having to track down missing or late payments, you’ll want to schedule automatic reminders to be sent to clients who miss their payment due date.

Invoicing software can help you do this. It's almost impossible task to follow up paper based invoice templates sent by e-mail, huge waste of time sending follow-ups and impossible to track the payments. With most softwares, you can see when the client opened your invoice and the status of the payment. Plus, you can automatically resend invoices that haven’t been paid by a certain date or send follow-ups.